course of our work we may need to collect and store personal data from you to
enable us to provide consultancy services (to you).
We may need to hold personal
data about your employees if we perform consultancy services (e.g., but not
limited to, HR, Training, Coaching, Auditing, Project Management, Outplacement
Support) on your behalf.
We hold data electronically
and on paper. Paper files are held securely. Electronic data is password
protected and our computers are protected by virus scanning software. We may
use Cloud services from reputable providers and where we do we rely on the
software provider’s security features and access will be password protected.
We will share your data with you
or an authorised person only. We will not share your data with any other third
party unless we have obtained your authorisation to do so or in circumstances
where we have a legal obligation to report to the police or other authority
(for example suspected fraud or acting
in an illegal manner).
We may communicate with you
(and third parties where we have your authority) and send documents by email or
other electronic means. The recipient is responsible for virus checking emails
and any attachments. We may send unencrypted documents without password
protection via email. If you do not agree to receive documents in this way please
advise us as soon as possible.
We have to retain data for as
long as legally required to do so. Our policy is as follows:-
Existing clients’ paper files
and computerised data will be retained as long as you remain a client.
Former clients paper files will
be retained for 6 months* from when you ceased to be a client and will then be
securely destroyed by a confidential waste disposal service. Electronic files
such as CVs, copies of emails containing personal information, client and
supplier details (for invoicing purposes), psychometric assessments and stored
within our computer systems will be deleted after 6 months*
*Unless required by HMRC to be
retained for 7 years.